Play a key role supporting the operating theatres and perioperative leadership team at The Royal Melbourne Hospital

H-Trak Administration Officer

Why Join RMH?

• Play a key role supporting the operating theatres and perioperative leadership team at The Royal Melbourne Hospital
• Join a supportive and collaborative team within one of Victoria's leading public health services.
• Access excellent career development, wellbeing programs and employee benefits.

About the role

Join The Royal Melbourne Hospital’s Perioperative Administration team and support the delivery of safe and efficient surgical care. This role is responsible for accurate inventory tracking, consumable management and documentation within the H-TRAK system.

Working collaboratively with clinical and supply chain teams, you will support stock reconciliation, system maintenance and data accuracy to ensure perioperative services have the resources they need to provide high-quality patient care.

Key Accountabilities

• Accurately record and reconcile usage of medical consumables, implants and supplies using the H-trak system
• Ensure all inventory transactions are completed in realtime or end of day to maintain data integrity and enable correct billing
• Monitor and follow up on incomplete or incorrect entries: liaise with clinical teams to resolve discrepancies
• Maintain user access levels and support user training on h-trak functions and best practices
• Assist with cyclical stocktakes and audits in alignment with hospital inventory policies
• Provide timely support to perioperative teams to facilitate smooth clinical operations and accurate supply usage documentation

About You

• Highly developed customer service, interpersonal and communication skills including a professional telephone manner
• Relevant clerical experience with strong administrative and computer skills including the Microsoft suite
• Knowledge of medical terminology and professional presentation
• Demonstrated initiative, problem-solving ability, flexibility and reliability
• Commitment to The Melbourne Way – people first, leading with kindness, excellence together

Desirable

• Knowledge of perioperative services
• Experience with Electronic Medical Records systems, preferably Epic and iPM, and H-Trak devices

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Position Description

Click here to view the full job description

Interested?

Click Apply to submit your application, please include a cover letter and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.