RMH Career Site Privacy Policy

Version 1.0

Last Updated: 31/05/2024

The Royal Melbourne Hospital (RMH) protects the privacy of personal information you may provide during the employment application process. This RMH Career Site Privacy Policy is specific to the employment application process and explains how your personal information will be collected, used, shared and managed.

What information is collected and how is it used?

When you interact with the RMH Careers website, you will be required to provide personal information including your name, contact details and employment information. You may also be requested to upload   documentation to support your application. This information is either provided directly by you or indirectly through an authorised third party (e.g. where you apply directly to a hiring manager or employment agency).

We may use your personal information to respond to your inquiries, to process employment applications and to communicate with you throughout the recruitment process. For instance, if you are subscribed to employment alerts or join talent community, we use the information to communicate with you about employment openings or updates to our services, and to manage your application process.

If you are successful in the interview process and progress to background and reference checks, we may use the information you provide to conduct necessary background and reference checks.

If you are successful for a role, interview notes, background and reference checks will become part of your employee file.  If you are not successful, notes and reference checks will be stored locally or electronically ensuring manager access only for a minimum of 6 months before being confidentially destroyed.

Security of information

The RMH Careers website has technology and security measures aimed at protecting personal information from misuse, loss, unauthorised access or unauthorised disclosure. Users should be aware that the internet is an insecure public network that gives rise to a potential risk that a user's transactions are being viewed, intercepted or modified by third parties or that files which the user downloads may contain computer viruses, disabling codes, worms or other devices or defects.

The RMH is not liable for any interference with or damage to a user's computer system, software or data occurring in connection with or relating to the RMH Careers website or its use. Users should take appropriate and adequate precautions to ensure that whatever is selected from this website is free of viruses or other contamination that may interfere with or damage the user's computer system, software or data.

If you are concerned about providing sensitive material to us online, you may contact us by phone or mail. It is important to understand irrespective of how we receive your information, RMH will still be required to store this information on its careers website to process your employment application and we may ask you to transact electronically through the RMH Careers website.

Information is stored and disposed of in accordance with the Public Records Act 1973 (Vic).

Cookies

The RMH Careers website uses cookies for maintaining contact with a user through a website session. A cookie is a small file stored by the web browser software on your computer when you access our website. Cookies allow us to recognise you as an individual web user, as you browse our website.

Two cookie types may be used by this website:

  • Session cookies: These exist only for the duration of a web browser session with a particular website/host. All cookies will be immediately lost when you end your internet session or shut down your computer. Our copy of your information will be automatically deleted twenty minutes after you last used the system. This information is only used to help you use our website systems more efficiently, not to track your movements through the internet, or to record private information about you.
  • Persistent cookies: These exist for a defined period of time (usually beyond the termination of the current session) before expiring.

Analytical data

When you visit this website, the system makes a record of your visit and logs the following information for statistical or systems administration purposes:

  • The user's server address
  • The user's top level domain name
  • The date and time of access to the website
  • Pages accessed and documents downloaded
  • The previous website visited
  • Type of browser used

This information is analysed to show broken links in our website, bottlenecks, and other website problems. We use this information to maintain our website for your efficient use.

We use third-party tools such as Google Analytics for this purpose.  For more information, see:

Links to other websites

The RMH Careers website contains links to other websites. The RMH is not responsible for the privacy practices of any third parties nor for the material contained in a website that is linked to this website.

Sharing your information

We may share your personal information with the following parties:

  • Our employees and representatives involved in the recruitment and hiring process
  • Other hiring managers, who are hiring for a role that is not the one that you have applied for, but may be a suitable candidate.
  • Third-party service providers that assist us with recruitment and background check services.
  • Your provided referees where we obtain references with your consent.
  • Legal and regulatory authorities if and when required to comply with applicable laws or regulations.

Keeping your details up to date

You or we may update your personal information to ensure it is kept up to date and accurate.

You may wish to contact us to access your personal information or to seek to correct it. Our contact email address is Recruitment@careers.thermh.org.au and further contact details are set out below:

Royal Melbourne Hospital Recruitment
People and Culture
300 Grattan Street
Parkville VIC 3052 Australia

We will respond as soon as we reasonably can including, in the case of access and correction requests, or if we are unable to provide you with access (such as when we no longer hold or use the information).

Changes to this RMH Career Site Privacy Policy

This RMH Career Site Privacy Policy may be updated to reflect changes in RMH’s practices or for legal and regulatory reasons. Any updates will be posted on our RMH Careers website, and the date of the last revision will be indicated.

By submitting your employment application, you acknowledge that you have read and understood this RMH Career Site Privacy Policy and consent to the collection, use, and sharing of your personal information as described herein.

Queries, concerns and further information

If you have any queries, concerns or require further information relating to privacy, please contact the RMH using the above contact details.