The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers.

Join our busy Specialist Clinic with over 195,000 attendances per year!

Why Join RMH?

• Multiple opportunities available
• Join our busy Specialist Clinic with over 195,000 attendances per year!
• Close to public transport | Career Progression | Salary packaging

About the Role

Join the Specialist Clinics team at The Royal Melbourne Hospital and play an important role in helping patients navigate their outpatient care.

Supporting over 195,000 attendances each year, you’ll be a key point of contact for patients and referrers, coordinating appointments, managing referrals and responding to enquiries across a diverse range of services.

This is an opportunity for an organised, customer-focused administrator who enjoys working with people, managing competing priorities and contributing to a positive patient experience.

Key Accountabilities

• Deliver a high standard of customer service across face-to-face, telephone and online interactions.
• Support patients and clinicians with a range of administrative requirements.
• Register, process and maintain accurate referral and patient information.
• Coordinate appointments and contribute to effective waitlist management and auditing.
• Respond to enquiries, including through HealthHub.
• Maintain accurate data entry and documentation.
• Work within relevant policies and procedures for referral management in Victorian public health services.

About You

You are a customer service focused individual who takes pride in creating positive experiences for patients, families and colleagues, and bring:

• Excellent communication and interpersonal skills, with a professional and approachable manner.
• Strong computer and keyboard skills, with accuracy and attention to detail.
• Initiative, adaptability and the ability to prioritise and problem solve in a busy environment.
• A collaborative approach and the ability to work effectively with people from diverse backgrounds.
• Motivation to learn, contribute to the team and respond flexibly to changing priorities.

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Click here to view the full job description

The interview process

1. Click Apply to submit your application, please include a cover letter and resume.
2. If shortlisted you will be asked to complete a one-way interview (Spark Hire), keep an eye on your email and text for this invitation
3. If you are successful after this interview, you will be then asked in for a face-to-face interview

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.