The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers.

Play an important role in helping one of Victoria’s busiest Emergency Departments run smoothly, caring for around 90,000 patients each year.

Administration & Secretarial Support

Emergency Department

Why Join RMH?

• Full time ongoing opportunity
• Working within our high volume, high acuity Emergency Department
• Close to public transport | 5 weeks annual leave | Generous Salary Packaging

About the role

An opportunity is available for an experienced administrator to join the Emergency Department at The Royal Melbourne Hospital. Supporting the ED Leadership and Education teams, you’ll play an important role in helping one of Victoria’s busiest Emergency Departments run smoothly, caring for around 90,000 patients each year.

This varied role will see you providing high-level administrative support across diary and email management, meetings, recruitment and onboarding, education programs, student placements and events. You’ll work with a wide range of people across RMH, building strong relationships and ensuring administrative processes are well coordinated and responsive.

If you’re organised, adaptable and enjoy working in a busy environment where no two days are the same, this is an opportunity to make a meaningful contribution through the support you provide to staff, students and stakeholders.

Key Accountabilities

• Provide high-level administrative and secretarial support to the ED Leadership team, including diary, email and correspondence management.
• Coordinate meetings with internal and external stakeholders, including bookings, agendas, minutes and follow-up actions.
• Support recruitment, interview scheduling and onboarding activities for ED staff.
• Assist with the coordination of education programs, student placements and events, including registrations, bookings, communications and catering.
• Maintain accurate records and support general administrative, purchasing and reporting activities, including FMIS, CAFM and discharge summary reporting.
• Work collaboratively with staff and stakeholders across RMH, providing responsive administrative support while managing confidential information and competing priorities.

About You

You’ll bring senior-level administrative or secretarial experience, strong organisation and the ability to keep things moving when priorities change. You’ll also bring:

• Strong communication, interpersonal and organisational skills.
• The ability to manage competing priorities, multitask and meet deadlines.
• Initiative, sound judgement and a practical approach to problem solving.
• The ability to work confidently both independently and as part of a team.
• Excellent keyboard skills and high-level proficiency in Microsoft Office.
• A flexible and adaptable approach, with the ability to work effectively in a busy and changing environment.

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Position Description

Click here to view the full job description

Interested?

Click Apply to submit your application, including a cover letter and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.