The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers.

Join the People Services team in this varied administrative role, supporting the broader team and helping to ensure day to day operations run smoothly and efficiently.

People Services & Onboarding Coordinator

Why Join RMH?

• Part-time fixed term until October 2027 | 48 hours per fortnight
• A varied administrative role supporting the broader team and helping to ensure day to day operations run smoothly and efficiently.
• Hybrid working arrangements

About the role

Join the People Services team at The Royal Melbourne Hospital as a People Services & Onboarding Coordinator, supporting a smooth and welcoming experience for new starters across RMH.

As an Onboarding Coordinator, you’ll provide day to day high volume administrative support across the broader People Services team. You’ll support a range of activities including onboarding and compliance documentation collection, data entry and maintenance, monthly reporting and audits for upcoming compliance requirements and general administration support. You’ll also coordinate letters and onboarding for unpaid appointees joining RMH such as honorarys and work experience students.

This role suits an organised, customer-focused professional who takes pride in accuracy, responsiveness and delivering a positive people experience.

Key Accountabilities

• Recruitment & Onboarding Administration – Coordinate recruitment and onboarding processes, including documentation, pre-employment checks, contracts and commencement activities.
• Workforce Compliance & Data Support – Maintain accurate workforce records and support compliance, reporting and data quality requirements.
• Enquiries & Customer Service – Provide timely, professional support to candidates, new employees and RMH staff across phone and email enquiries.
• Operational & Team Support – Provide broader administrative and coordination support to the People Services team, assisting with team priorities, workflow and peak-period activities.

About You

You’re organised, detail-focused and comfortable managing multiple priorities in a fast-paced environment.

You’ll also bring:

• Strong organisational skills and attention to detail, with the ability to manage competing deadlines
• Ability to work independently and confidently in a high-volume environment
• Experience using recruitment, compliance or HR systems
• Proficiency in Microsoft Office and SuccessFactors or SAP
• Sound judgement when handling confidential information with discretion and integrity
• Strong written and verbal communication skills, with a professional and customer-focused approach

Desirable

• Experience in recruitment, HR, compliance coordination or contracts administration, ideally within healthcare
• Understanding of employment screening and onboarding requirements
• Experience supporting graduate programs or high-volume recruitment campaigns

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Click here to view the full job description

Interested?

Click Apply to submit your application, including a cover letter and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.